Executive Assistance

Company Name:
## Job Responsibilities:(Description)
Manage schedule, arranging appointments, travel, meetings, conference calls, etc.
Screens calls and greets visitors.
Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources.
Manage contacts that may be of sensitive, complex and confidential nature.
Organizes correspondence and email; responds to requests for information.
Coordinates activities between departments and outside parties.
Performs complex clerical, administrative and general office duties of a responsible and confidential nature.
Routes and answers issues and correspondence not requiring executive's attention.
Independently establishes, organizes and maintains files of executive's correspondence and initiates follow up as needed.
Compiles, analyzes and summarizes statistics and information in highly complex graphical presentation formats.
Communicates new policies and procedures to the department and coordinates the gathering of information as directed, using significant independent judgment to achieve desired results.
Creates formulas/formats of moderate complexity and determines hardware/ software requirements.
Coordinates on-site and off-site meetings and conventions.
May provide support to other members of senior management.
Processes expense reports and billing.
Order Supplies and Equipment
Manage On-boarding, Access, User Set Up, Homeshoring Applications
Maintain Outlook Distribution List & Org Charts
Maintain internal portal pages, sharepoint sites and document version controls
## Experience, Skills, Academic
High school diploma required or equivalent in education and experience. Some college courses/specialized secretarial training preferred.
Must be innovative and make substantial individual judgments and recommendations.
Substantial contact with internal/external individuals at all levels.
Must be able to work with associates in multiple roles and with all levels including senior management.
May assign work and provide guidance and direction to others in the department or in other departments.
Expert knowledge of MS Office: Word, Excel, PowerPoint to produce high quality reports, presentation or other documents.
Effective listening and verbal communication skills.
Ability to handle matters that are confidential.
Substantial knowledge of the department's operations and policies and company procedures.
Proven ability in assembling, compiling, analyzing and summarizing data.
Able to work independently on projects and anticipate and address issues in the supervisor's absence.
Independent thought, ability to be innovative, and decision-making skills are needed.
Demonstrated analytical ability in preparing reports and gathering statistical data.
Must be assertive, creative and be able to work independently and anticipate and address issues in the executive's absence.
Independent thought, ability to be innovative, and decision-making skills are needed.
Typically 4+ years of secretarial/administrative assistant experience.
Ability to work with senior executives.
Requisition #: 80430
Job Title: Executive Assistance
Country: United States
State: Illinois
City: Elk Grove Village
Employment Status: Full Time
Job Category: Administration
Area of Interest: Executive Assistant
Locations: United States, Alpharetta, GA

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