Administrative Assistant

Coleen WootenAlpharetta, Georgia 30005770.663.4551 (h) / 678.361.4147 (c) cmgw26@gmail.com• Advanced from order processing and shipping management to warehouse manager• Assisted with facilities management including office move • Responsibilities grew to include Purchasing• Advanced to Accounts Payable position while maintaining current responsibilities• Worked closely with the accounting department to transition from MAS200 to Sun Microsystems• Updated administrative procedures manual in MS Word (sample available)• Learned basic computer-aided drafting functions in order to assist the drafting team• Converted request for proposals in various document types to MS Word to be uploaded to a universal systemRESPONSIBILITIES• SAP experience• “Small-dollar” collections• Supervised warehouse and office staff of 2-7 employees• Handled logistics for all out-bound shipments including order entry, credit approvals and bills of lading• Managed inventory of finished goods• Ensuring all carton labels were compliant with customer routing guidelines• Provided administrative support to various senior executives including segment President, CFO, and SVP, Marketing• Assisted contract administrator with creating letter agreements, executing agreements, providing revenue to Accounting Receivable, and filing• Processed invoices and expense reports for four (4) offices• Processed weekly check runs• Created purchase orders for seven (7) offices• Produced and shipped all educational materials for classes taught by Atlanta and Denver-based consultants meeting all deadlines• Coordinated on-site meetings for senior executives• Assisted IT department with various monthly reports including disaster recovery as well as other administrative tasks• Assisted sales staff with contract updates, sales presentations, and quota sheets• Managed petty cashRESPONSIBILITIES (Cont’d)• Coordinated monthly and annual employee social activities within a budget• Designed and distributed monthly company newsletter• Phone and security systems administrator• Researched prospective vendors• Assisted administrative assistants at other locations when needed• Coordinated large mail outs• Facilities management• Leased office space• Invoiced clients bi-monthly• Completed bank deposits• Switchboard operation• Quality control for computer-aided drafters• Ordered office and all break room suppliesCAREER HISTORYSiemens Industry, Inc 2016 - Collections AnalystPF Harris Manufacturing LLC 2010 - 2015Order Processing/ShippingSunGard Wealth Management LLC 2009 - 2010Sales Solution SupportSunGard iWorks LLC 2002 - 2009Executive AssistantMansell 400 Executive Suites 2000 - 2001ManagerMansell 400 Executive Suites 1998 - 2000Assistant ManagerMansell 400 Executive Suites 1995 - 1998Administrative AssistantEDUCATIONWestfield State University — Westfield, MA Bachelor of Arts Degree, Major in Liberal Arts(Business Management, Geography, Psychology)

  • ID#: 113366
  • Location: Alpharetta, GA , 30005

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